Module 05 · Dispensing, stock, procurement
Pharmacy stock that reconciles, because every movement is recorded at the point it happens.
DawaSmart began as pharmacy software and the hospital pharmacy inherits all of it: dispensing that deducts stock by batch, expiry alerts, purchase orders and goods received, transfers between stores, stock counts and a dispensing log that shows who dispensed what to whom.
In the product
Real screens, demonstration data.
Captured from the DawaSmart web workspace on a demonstration hospital. Names and figures are fictitious.
Dispensing queue
What it does
Capabilities, as they exist in the product today.
Dispensing
- A dispensing queue of prescriptions from consultations and wards
- Dispensing by pack or unit, with batch selection and automatic stock deduction
- Walk-in sales at the pharmacy counter with receipts, M-Pesa, cash and card
- A dispensing log export of every item, by patient, prescriber and dispenser, with stock before and after
Stock and stores
- Products with batches, expiry dates, reorder levels and low-stock alerts
- Suppliers, purchase orders, goods received notes and supplier invoices, including AI reading of supplier invoices into stock
- Transfers between the main store and dispensing points, stock adjustments and stock counts
- Stock movement history for every product, so a balance can be traced to its source
Reports
- Expiring and expired stock, fast and slow movers, stock valuation
- Sales and dispensing by period, product, staff member and payment method
Workflow
How the work moves.
Who uses it: pharmacists and pharmaceutical technologists, store keepers, procurement officers, finance.
- 1
Prescribe
The prescription appears on the pharmacy queue with payment status.
- 2
Dispense
The pharmacist selects batches; stock is deducted and the patient's bill updated.
- 3
Replenish
Low-stock alerts drive purchase orders; goods received update batches and costs.
Questions
About pharmacy and stores
Can wards hold their own stock?
Does the pharmacy work without the hospital modules?
Works with
Modules this one hands off to.
Prescribing and medication safety
Prescriptions from the consultation, checked against allergies and current medication before they reach the pharmacy.
Billing, payers and insurance
Invoices built as care happens, a cashier worklist, M-Pesa, discount approvals, payers, pre-authorisations and claims.
Reports, dashboards and administration
A hospital command centre, operational and financial reports, staff and permissions, departments, branding and the audit trail.
Next step
See pharmacy and stores running on your hospital's workflows.
A demo takes about 45 minutes. We walk through the departments you run, on real screens, and leave you with a written scope and quote.
Or call +254 746 289 413 · Monday to Saturday, 8:00 to 18:00 EAT